Omega Soc - Sci-Fi, Fantasy & Anime Society

Constitution

Last Updated Sunday, 12 October 2008

Article 1: Name

Article 2: Aims

Article 3: Membership

Article 4: The Executive

* The President

* Vice President

* Secretary

* Treasurer

* PRO

* Librarian

* Webmaster

* 1st year rep

* Assistants

Article 5: Appointments

Article 6: Resignations

Article 7: Co-options

Article 8: Executive Meetings

Article 9: Calling a General meeting

Article 10: General meetings

Article 11: Votes of no confidence

Article 12: Library

Article 13: The website and it's content

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Article 1: Name

The Society shall be known as The Omega Society of NUI Maynooth.

Article 2: Aims

* To promote Science fiction & Fantasy on the campus of NUI Maynooth.

* To maintain a library of Science fiction and fantasy printed material.

Article 3: Membership

* Membership shall be open to all Staff and Students of the College, at a fee specified by the Society for the academic year.

* The fee shall guarantee reduced admission to some Society events.

* All elections shall be held by secret ballot and in accordance to Student union rules on Elections.

* Only fully registered student's and Staff members shall be eligible for election to the Committee.

Article 4: The Executive

* The Society shall have an executive consisting of the President, Vice President, Secretary, Treasurer, PRO, Librarian and a maximum of six committee members. Some/all of whom may have specific designated duties, each of whom shall be elected at the A.G.M in accordance with Official student Affairs Committee standing orders for the holding of elections by Clubs and Societies.

* President:

o The President shall be elected at the AGM.

o The function of the President is to co-ordinate the workings of the Executive and look after the running of the Society, assisted by the Executive.

o The president shall draw up an annual report and present it to the members at the AGM.

o The president has life membership of omega

* Vice President:

o The Vice President shall be elected at the AGM

o The Function of the vice President is to assist the President and to deputise for his/her absences

* Secretary:

o The Secretary shall be elected at the AGM.

o The secretary shall deal with all correspondence pertaining to the Society. The Secretary will also notify members of meetings and events.

o The Secretary shall also be responsible for taking minutes at all Full meetings of the society.

* Treasurer:

o The Treasurer shall be elected at the AGM.

o The Treasurer shall safeguard the financial position of the Society, and keep books in accordance with Capitation Committee regulations.

o The Treasurer shall present a financial statement to the Committee at regular intervals and at the AGM.

* PRO:

o The PRO shall be elected at the AGM.

o The PRO is responsible for promoting and advertising all events associated with the Society.

* Librarian:

o The librarian shall be elected at the AGM.

o The librarian shall maintain a collection of books, and other printed material which can be rented from the Society for a fee decided at the beginning of the year by the Librarian the President and the Treasurer.The books shall be lent for a limited period decided on by the Librarian.

* Webmaster

o The Webmaster will be responsible for maintaining and developing the Omega web page.

o The Webmaster is responsible for ensuring that the content of the web page does not breach any of the rules outlined in Article 12.

* The First-Year Representative

o The First-Year Representative will represent the First-Year Students in Omega.

o The First Year Representative will bring any relevant issues to the attention of the committee

o The First Year Representative must be a first year.

* Assistants

o Assistants may be appointed by the committee in order to aid committee members.

o Assistants are directly responsible to the committee member to which they are assigned and to the President.

o Assistants may have a vote in the committee.

o Assistants may resign in the same manner as committee members.

* At the AGM the Society members should elect a committee representing a wide variety of interests who will help in the smooth operation of the Committee.

Article 5

The Executive may appoint individuals to assist with specific tasks in the organization of Society activities, should the need arise.

Article 6

* Any Committee member missing for more than three consecutive Committee meetings, With out reason, Shall be deemed to have resigned.

* A Committee member can resign his/her position by submitting a letter of resignation to the Secretary.

Article 7

The Society shall have the right to co-opt members of the Society to fill any vacancy that exists on the Committee. The number of co-options is limited to 3 per academic year.

Article 8: Executive Meetings

* Executive meetings shall be held regularly and shall require a quorum of 1/2 plus one of its designated full strength memberships.

* Decisions will be taken by a simple majority vote. In case of a tie vote the chairperson shall have a casting vote.

Article 9: General Meetings

A general meeting may be called at the written request of:

* 10% of official Society membership.

* One member of the Executive.

Article 10: General Meetings

* Notice of a General Meeting together with its full agenda must be posted on each of the nine designated notice boards five college days in advance of the meeting.

* A General Meeting requires a Quorum of 30% plus one of official current Membership.

* Voting shall be by secret ballot and shall be in accordance with official student Affairs Committee Standing Orders on voting procedures.

* In the event of a tied vote the chairperson shall have a casting vote.

Article 11: Votes of no Confidence

* Motions of no confidence in the Executive or any individual member of the Executive may be passed at a General Meeting.

* In the Event of a vote of no confidence being passed against more than three committee members, there having been no prior co-options in that academic year, election(s) for the vacant post(s) shall be held within three weeks of that date, in accordance with official student Affairs Committee Standing Orders for the Holding of Elections by clubs and societies.

Article 12: Library

* Donations of books, cds or DVDs to the library are welcomed. After donations, these items will belong to Omega.

* Any donations must be approved by the Librarian and the President/or the Vice-President.

* The Librarian will be directly responsible for the Library and its contents.

* The Librarian shall decide the opening hours of the Library. These hours can be changed upon consultation with the President or Vice-President.

* The Librarian and the President will be jointly responsible for purchases to be made for the library.

* Both the Librarian and the President shall hold keys to the Library.

Article 13 The Website and it's Content

* The contents of the Omega website will be in accordance with the following laws:

o The Republic Of Ireland

o The University

o The Website host

o The Internet Service Provider

* No pornographic material will be posted on the website.

* Material posted on the website will relate to science-fiction, fantasy or anime, or to the activities of Omega.


	Constitution Last Updated Sunday, 12 October 2008 Article 1: Name Article 2: Aims Article 3: Membership Article 4: The Executive * The President * Vice President * Secretary * Treasurer * PRO * Librarian * Webmaster * 1st year rep * Assistants Article 5: Appointments Article 6: Resignations Article 7: Co-options Article 8: Executive Meetings Article 9: Calling a General meeting Article 10: General meetings Article 11: Votes of no confidence Article 12: Library Article 13: The website and it's content -------------------------------------------------------------------------- Article 1: Name The Society shall be known as The Omega Society of NUI Maynooth. Article 2: Aims * To promote Science fiction & Fantasy on the campus of NUI Maynooth. * To maintain a library of Science fiction and fantasy printed material. Article 3: Membership * Membership shall be open to all Staff and Students of the College, at a fee specified by the Society for the academic year. * The fee shall guarantee reduced admission to some Society events. * All elections shall be held by secret ballot and in accordance to Student union rules on Elections. * Only fully registered student's and Staff members shall be eligible for election to the Committee. Article 4: The Executive * The Society shall have an executive consisting of the President, Vice President, Secretary, Treasurer, PRO, Librarian and a maximum of six committee members. Some/all of whom may have specific designated duties, each of whom shall be elected at the A.G.M in accordance with Official student Affairs Committee standing orders for the holding of elections by Clubs and Societies. * President: o The President shall be elected at the AGM. o The function of the President is to co-ordinate the workings of the Executive and look after the running of the Society, assisted by the Executive. o The president shall draw up an annual report and present it to the members at the AGM. o The president has life membership of omega * Vice President: o The Vice President shall be elected at the AGM o The Function of the vice President is to assist the President and to deputise for his/her absences * Secretary: o The Secretary shall be elected at the AGM. o The secretary shall deal with all correspondence pertaining to the Society. The Secretary will also notify members of meetings and events. o The Secretary shall also be responsible for taking minutes at all Full meetings of the society. * Treasurer: o The Treasurer shall be elected at the AGM. o The Treasurer shall safeguard the financial position of the Society, and keep books in accordance with Capitation Committee regulations. o The Treasurer shall present a financial statement to the Committee at regular intervals and at the AGM. * PRO: o The PRO shall be elected at the AGM. o The PRO is responsible for promoting and advertising all events associated with the Society. * Librarian: o The librarian shall be elected at the AGM. o The librarian shall maintain a collection of books, and other printed material which can be rented from the Society for a fee decided at the beginning of the year by the Librarian the President and the Treasurer.The books shall be lent for a limited period decided on by the Librarian. * Webmaster o The Webmaster will be responsible for maintaining and developing the Omega web page. o The Webmaster is responsible for ensuring that the content of the web page does not breach any of the rules outlined in Article 12. * The First-Year Representative o The First-Year Representative will represent the First-Year Students in Omega. o The First Year Representative will bring any relevant issues to the attention of the committee o The First Year Representative must be a first year. * Assistants o Assistants may be appointed by the committee in order to aid committee members. o Assistants are directly responsible to the committee member to which they are assigned and to the President. o Assistants may have a vote in the committee. o Assistants may resign in the same manner as committee members. * At the AGM the Society members should elect a committee representing a wide variety of interests who will help in the smooth operation of the Committee. Article 5 The Executive may appoint individuals to assist with specific tasks in the organization of Society activities, should the need arise. Article 6 * Any Committee member missing for more than three consecutive Committee meetings, With out reason, Shall be deemed to have resigned. * A Committee member can resign his/her position by submitting a letter of resignation to the Secretary. Article 7 The Society shall have the right to co-opt members of the Society to fill any vacancy that exists on the Committee. The number of co-options is limited to 3 per academic year. Article 8: Executive Meetings * Executive meetings shall be held regularly and shall require a quorum of 1/2 plus one of its designated full strength memberships. * Decisions will be taken by a simple majority vote. In case of a tie vote the chairperson shall have a casting vote. Article 9: General Meetings A general meeting may be called at the written request of: * 10% of official Society membership. * One member of the Executive. Article 10: General Meetings * Notice of a General Meeting together with its full agenda must be posted on each of the nine designated notice boards five college days in advance of the meeting. * A General Meeting requires a Quorum of 30% plus one of official current Membership. * Voting shall be by secret ballot and shall be in accordance with official student Affairs Committee Standing Orders on voting procedures. * In the event of a tied vote the chairperson shall have a casting vote. Article 11: Votes of no Confidence * Motions of no confidence in the Executive or any individual member of the Executive may be passed at a General Meeting. * In the Event of a vote of no confidence being passed against more than three committee members, there having been no prior co-options in that academic year, election(s) for the vacant post(s) shall be held within three weeks of that date, in accordance with official student Affairs Committee Standing Orders for the Holding of Elections by clubs and societies. Article 12: Library * Donations of books, cds or DVDs to the library are welcomed. After donations, these items will belong to Omega. * Any donations must be approved by the Librarian and the President/or the Vice-President. * The Librarian will be directly responsible for the Library and its contents. * The Librarian shall decide the opening hours of the Library. These hours can be changed upon consultation with the President or Vice-President. * The Librarian and the President will be jointly responsible for purchases to be made for the library. * Both the Librarian and the President shall hold keys to the Library. Article 13 The Website and it's Content * The contents of the Omega website will be in accordance with the following laws: o The Republic Of Ireland o The University o The Website host o The Internet Service Provider * No pornographic material will be posted on the website. * Material posted on the website will relate to science-fiction, fantasy or anime, or to the activities of Omega.
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